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Outlook 2016 archive email disappears how to#
Outlook 2016 archive email disappears free#

Depending on how many emails you’ve selected and the speed of your computer, the archiving process may take some time so be patient. Click OK to start archiving your emails.You can, for example, change how old emails have to be to get archived.

Outlook 2016 archive email disappears how to#

This is where many people who want to learn how to archive folders in Outlook make a mistake. Keep in mind that Outlook will also save all subfolders beneath the folder you’ve selected. Select the folder you would like to archive.Choose the Cleanup Tools next to Mailbox Cleanup and then select Archive….This is how to archive emails in Outlook manually: Check the Do not AutoArchive this item option and click the OK button.Press Alt + Enter keys together to open the Properties dialog box.Open the email message you don’t want to automatically archive.There, choose AutoArchive Settings under AutoArchive and click the Run AutoArchive every n days box and specify how often to run AutoArchive.Īlternatively, you can mark specific emails with the “do not archive” label to prevent Outlook from archiving them automatically. Outlook archives emails automatically at regular intervals, but you can change how it behaves by going to File → Options → Advanced. If your inbox ever becomes unmanageable, you can use the archive option to move old emails to a separate Outlook Data File (.pst) that you can open from Outlook any time you need it. You can also archive emails manually in Outlook for Office 365, Outlook 2019, Outlook 2016, 2013, and Outlook 2010. If you're wondering how to how to search archived emails in Outlook in order to find the email you want to unarchive, we have good news for you: you can simply type the subject or the sender's name into the search bar and hit enter. To unarchive an email, select the Archive folder from the menu on the left, open the email you would like to unarchive, and move the email back to your inbox by clicking on the Move to button below the search bar and selecting the inbox option. Click the Archive button located right below the search bar.Even if your Outlook archive becomes obscenely large, you can always quickly and painlessly organize it with the help of a bulk email organizer like Clean Email (more about it later in this article). If you're still not sure, just remember that archiving is easily reversable but deleting isn't. Do you want the email to disappear from your inbox but not from your email account?.

Outlook 2016 archive email disappears free#

Do you want to free up email storage space?.

Is there a chance that you'll ever need the email again in the future?.

To decide whether you should archive or delete an email in Outlook, try answering the following questions: You don’t even need to know how to create an archive folder in Outlook because the folder is available by default. It simply moves from your inbox to the archive folder, and you can retrieve it from there at any time. When you archive an email, the email disappears from your inbox, but it doesn’t get deleted. Instead of giving its users just two options how to manage emails-let them be or delete them-Outlook makes it possible to move emails into a special archive folder, which is sort of like that junk drawer most people have in their homes, where small items and documents are stored so they don’t just lie around the house. That’s where the Outlook archive folder comes in. Thankfully, storage space has become very cheap over the years, and virtually all major email services, including Outlook, now give their users gigabytes of email storage for free.Ĭonsidering that most emails are not even 1 MB large, it’s easy to see how so many people end up with thousands and thousands of emails just sitting in their inbox, refusing to delete anything because they don’t have time to manually separate important emails from subscriptions, newsletters, notifications, and spam. Back in the day, most email services offered so little storage space that their users were forced to delete most emails they received.